Now you can print both Bates and non-Bates stamped images in the same batch print run, choose to print one or multiple Bates-stamped versions of the same document, and choose a priority order when printing across several Bates prefixes. Our improved design also provides users with more flexibility when selecting sort order, when choosing to include a cover sheet, and the ability to export natives for file types that are not well suited for imaging.
Batch printing takes a group of selected documents and generates a print-ready PDF (or PDFs) for export. As opposed to producing documents, batch printing does not create new Bates-stamped images, but rather allows you to select from any image currently within DISCO Review.
Batch printing can help you:
- Prepare documents for a deposition or filing of a motion
- Print a few or several document for inter-office communications
- Download document images for viewing outside of DISCO Review
Batch print sets can be created by running any search using search filters, search visualization, or search builder to create a search syntax. By default, DISCO Review includes all documents in the search results in the batch print export. Once you have run your search, the Batch Print Icon will be enabled.
In addition to running a search, you can select documents from the list view by using the checkboxes on the left side of each row. When you select documents, the number of documents selected will appear in the results area along with the enabled Batch Print icon.
Click the Batch Print icon to open the Batch Print dialog.
Version
First, you will be given the opportunity to select which version or versions of the documents you wish to export. You can select from the following options:
- Original – Near native image
- Original Stamped with DISCO ID
- Bates Prefix – Any Bates-stamped prefixes that exist in DISCO Review
With each selection, DISCO Review will display the number of documents within your results that meet that criteria. You can continue to select versions until all documents are accounted for. For documents stamped with multiple Bates prefixes, DISCO Review will export the highest ranking prefix version. If documents have multiple Bates stamps of the same prefix, you can choose to export the lowest Bates number, highest Bates number, or all Bates-numbered versions of that prefix.
Output settings
Once you have chosen which version to export, you can select your output settings. All selections will result in your documents being exported to a ZIP file that will be made available for downloading. Output settings allow you to make the following choices:
File format:
- All documents together – DISCO Review will export to one PDF
- Each document as a separate file – DISCO Review will export each document as a PDF (or native, if requested)
Note: Results of over 10,000 pages will be split into multiple PDFs, regardless of selection.
Sort order:
DISCO Review’s improved batch printing options allow you to choose a primary and secondary sort. It is important to note that when you choose Bates number as your primary sort, DISCO Review will use the prefixes selected on the Versions tab. Furthermore, under this primary sort, documents without a Bates number will use the secondary selection for sorting.
In addition to being able to select up to two levels of sorting, you can also choose from the same expanded field options as found in DISCO Review’s custom columns.
DISCO Review redactions:
You can control how DISCO Review redactions will appear on your images. The choices for redactions include:
- Omit – Clean image of the document, without any DISCO Review redactions
- Highlight – Redacted portions of the document are highlighted (this may reveal information previously hidden)
- Include – Redactions will be displayed as created in DISCO Review
Natives:
If there is an image and a native file available for a particular record, DISCO Review allows you to choose to download the native file in place of the image. For original documents and incoming productions that include both an image and a native file, DISCO Review allows you to choose to download the native file in place of the image. For documents produced out of DISCO Review, they will be exported in the same format used in the production.
Cover sheet:
Finally, you can choose to include a cover sheet with each document. Select the checkbox and a sheet with the Bates stamp or the DOC ID will be included before each document.
Batch printing is available to all new databases created on or after June 27, 2017.