Search results refers to the grid below the search box. It displays all the documents in the database (if no search has been entered) or a list of documents that match a search query. Search results provides at-a-glance information to aid the reviewer in determining if they should open a document for further review. The search results table uses “infinite scroll” meaning the user can scroll through all of the search results continuously, without the need for paging. See the table below for an explanation of each column.
|Document Type||Each document type displays as a unique color in DISCO to help reviewers identify the different document types quickly. In this example, the document type “EMAIL” is shown in a blue box.|
|Conversations||Email conversations, also known as threads, are demoted by the speech bubble icon. DISCO generally identifies conversations based on the following: all emails must have the same normalized subject line, at least one common participant, and the date of all said emails must be within 90 days of each other.|
|Attachments||Attachments are denoted by the paperclip icon, and identify a parent-child relationship. Parent-child relationships can exist in two situations. First, a parent-child relationship exists between an email and its attachment. The email is the "parent" and the attachment is the "child". A second parent-child relationship exists when you have a document with an embedded object. For example, a Word document with a pie chart generated using Excel data would be a parent-child relationship (the word document being the parent, and the embedded Excel document as the child).
NOTE: in-line images within emails (e.g. email signature images) are not pulled out as separately attached documents; they are left within the email image.
Similar documents, also known as near-duplicates, are documents that share a certain threshold of similarity. Two contracts that differ only by a few words here and there, for example, will likely be classified as similar documents. There is currently no way to know or specify the exact amount of similarity the documents must share.
Scroll over the tag icon and you will see every tag applied to the particular document. If there is no icon present for a row, it means the document has not yet been tagged.
Every document ingested into DISCO is given an ID. This column displays this unique DISCO ID for each document. The DISCO ID is assigned randomly, and no relationships between documents should be assumed by consecutive IDs.
Every time a document was produced from DISCO (or ingested from a production created by other ediscovery software), it is given a Bates stamp (or Bates range for multiple pages). This column shows a listing of any Bates range(s) for the document.
The info column refers to descriptive information about the document. Fields include: date, custodian, and filename for all documents but email. For emails, fields includes: date, subject, from, and to fields
The first relevant (e.g. search hit section) section of each document is displayed as the excerpt, a ‘teaser’, similar to Google results. This gives the reviewer a glimpse of the document content to aid in their judgement of how to handle the document.
The ‘sort’ select box allows you to sort on a variety of fields. For instance, the user may select the family sort to have attachments directly follow their parent in the search results (if both the parent and child match the search criteria). Here are the sort by options:
BatesNumber, Custodian, Date, Family, Filename, ID, Path, ReferenceID, Subject, Type