To start a new production, navigate to the top menu PRODUCE > Productions > Create New.
There are three ways to select which documents you would like to produce: include/exclude tags, saved search, or search history. Based on your selection, a plain English sentence will appear and describe how many documents will be in the production as well as what documents will be included or excluded.
Next, choose a Bates stamp for each near-native page. The Bates Stamp appears on the lower right corner of each produced document. Disco's Bates stamps can be customized. However, by default Disco manages the Bates numbers for you, starting at the stamp "[Your Matter Name] 000001".
For example, let’s say I create my first production out of the Enron Disco database. It contains one email file that converts to a three-page PDF (its near-native format). My production will include a PDF file with Bates stamps of Enron000001, Enron000002, and Enron000003. Unless I change the settings, the next time I create a production out of Disco, it will begin with the last Bates stamp number used + 1 (a.k.a. Enron 000004).
Additional stamps are usually used to notate confidential documents, but can be used to apply any textual stamp to documents with a certain tag. They appear in the lower left corner of all near-native documents within that production. Any number of additional stamps can be created for a production, and will be stacked vertically.
Disco will email you when the production is complete. When the production is done, it creates a folder in ZIP file called VOL0001 (unless there are multiple volumes, or the starting volume title has been changed - see Production Format).
Within this folder, each document produced has three versions, one within each of the following sub-folders:
- DOCS (PDF images, unless another format is chosen)
- NATIVES (original file type for documents that are rendered as natives instead of images)
- OCR (text file)
- (Load Files - 7 formats at top level)
A loadfile is basically a spreadsheet summarizing the data, with columns notating all exported document fields. The following loadfile versions are in every production, regardless of production format (to cover all of our bases):
- text (text file, akin to a comma separated values file, .csv)
- xlsx (Human-readable spreadsheet version of dat file - generally not used by other software)
- xml (EDRM “standard” loadfile- almost never used)
- dat (document metadata)
- dii (Summation)
- lfp (IPRO file for reconstructing documents from images)
- opt (Concordance/Relativity file for reconstructing documents from images)