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Similar documents

Similar documents (also known as near duplicates) are documents that share nearly all of the same text. This feature is not enabled by default in DISCO, but can be turned on for a database by contacting DISCO customer support.

Searching similar documents

To find similar documents in your database, add the search syntax similarcount(X to XXX) into your search string, replacing the "X"s with a number or numbers. For example, you could search "similarcount(2)" to find all documents with one other similar document (e.g. to find pairs of similar documents).

Viewing similar documents

There are two ways to view similar documents within DISCO. First, from your search results screen you will see an icon on the left side of the result row (as displayed in the screenshot below). This indicates there are one or more similar documents associated with this document.

similar-docs-search.png

Second, navigate from your search results to the document viewer by clicking on a document with the similar document icon displayed. From the viewer, you can navigate between the similar documents via the left sidebar (as seen in the screenshot below).

similar-docs-hover.png

The information displayed in the pop-up box includes any family information, as well as the similarity percentage of the document. If exact duplicates of the document exist, this will also be indicated. Exact duplicates are documents that are the same document as the document in view, but with a different parent.

Mass tagging similar documents

The purpose of mass tagging is to apply tags in bulk to documents in a search result set. You can either tag the entire search result set, or choose particular documents in the set using the check boxes to the left of each document row.

To mass tag similar documents:

  1. After you have selected the check boxes of the documents you want to tag, click Tag.

    similar-docs-mass-tag.png
  2. In the Select Tags to Apply or Remove box, click in the Apply box to see a dropdown list of tags to select from. After selecting the appropriate tags, under Apply tag changes to related documents, too, select the Documents similar to selected documents check box. You can then choose All similar documents, Just exact duplicates, or Just near duplicates
    similar-docs-mass-tag-dialog.png
  3. When you are done, click Update.

The system will then begin mass tagging all of the search results or selected rows. This process may take some time, depending on the number of documents to be tagged. DISCO will notify you once the mass tagging completes.

For more information about mass tagging, see Tag propagation.

Mass foldering similar documents

As with mass tagging, you can add multiple documents in a search set to a folder. 

To mass folder similar documents:

  1. After you have selected the check boxes of the documents you want to add to a folder, click Folder.

    similar-docs-mass-folder.png
  2. In the Folder box, click in the Add to box to see a dropdown list of folders to select from. After selecting the appropriate folders, under Apply folder changes to related documents, too, select the Documents similar to selected documents check box. You can then choose All similar documents, Just exact duplicates, or Just near duplicates
    similar-docs-mass-folder-dialog.png
  3. When you are done, click Update.

For more information about using folders, see Release for February 15, 2015: Folders.

 

 

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